AM8ZE ERP FOR CONSTRUCTION SECTOR

STREAMLINING RFQ AND PROCUREMENT PROCESSES

USE CASE STORY

Lisa, the procurement manager at a large construction company, was overwhelmed by the inefficiencies in handling requests for quotations (RFQs) from multiple suppliers.   The manual process was not only time-consuming but also prone to errors, causing delays in getting the necessary materials and resources for ongoing projects.  These delays were not frustrating but were also leading to project bottlenecks and missed client deadlines, which damaged the company’s reputation.

After implementing our ERP solution, Lisa’s world changed dramatically.

AM8ZE RFQ Management module efficiently handles requests for quotations from suppliers, streamlining the entire procurement process.  The Purchase Order (PO) Processing module automates PO creation, approvals, and tracking while the Gantt Chart visualizes project timelines, tasks, and dependencies, ensuring all necessary materials are procured on time.

QUANTIFIED BENEFITS

• 20% reduction in procurement lead time
• Savings: Procurement cycle for multiple concurrent projects reduced from 10 days to 8 days, leading to faster project executive and cost savings.
• Financial Impact: $160,000 saved annually in expedited procurement and reduced delays over 3 years = $480,000.

Total Savings: $480,000 over 3 years

ADDITIONAL BENEFITS

• Improved Supplier Collaboration: Enhanced communication and faster response time ensure timely delivery of critical materials.
• Employee Satisfaction: Reduced workload and frustration for the procurement team.
• Increased Client Satisfaction: Timely project execution improves client trust and satisfaction, avoiding project delays and penalties.

PROJECT SCHEDULING AND RESOURCE ALLOCATION

USE CASE STORY

Tom, a project manager in a construction company, struggled with managing project schedules and allocating resources effectively.  Delays and resource conflicts were common, leading to missed deadlines and client dissatisfaction.  Tom spent countless hours juggling schedules and manually tracking progress, which affected his productivity and the team’s morale.  Missed deadlines often resulted in financial penalties and a tarnished reputation in a highly competitive market.

Our ERP solution turned things around for Tom.

AM8ZE Project Management module allows Tom to create and track project schedules seamlessly.  With the Resource Allocation module, assigning resources to tasks is efficient and effective.  The Gannt Chart provides a visual representation of project progress and resource allocation, ensuring everything stays on track.

QUANTIFIED BENEFITS

• 15% Increase in project completion rate
• Additional Projects: Completing 3 more projects per year.
• Financial Impact: $150,000 additional revenue per project over 3 years = $1,350,000

Total Savings: $1,350,000 over 3 years

ADDITIONAL BENEFITS

• On-time Project Delivery: Increased client trust and repeat business, avoiding penalties for late completion.
• Efficient Resource Utilization: Maximizes productivity and reduces downtime, ensuring resources are always effectively used.
• Employee Satisfaction: Clear schedules and resource management reduce stress, increasing overall job satisfaction.

COSTING AND FINANCIAL INTEGRATION

USE CASE STORY

Emily, the CFO of a construction firm, faced significant challenges in tracking project costs and integrating financial data.  Manual processes lead to inaccuracies, delays in financial reporting, and difficulty in making informed decisions.  The lack of real-time financial insights was hampering the firm’s ability to manage budgets effectively, often leading to cost overruns and financial strain.

Emily’s challenges were resolved with our ERP solution.

AM8ZE Cost Management module tracks project costs and expenses accurately.  Seamless integration with financial systems is provided by the Finance Integration module, and Management Dashboards offer real-time financial insights for better decision-making.

QUANTIFIED BENEFITS

• 15% reduction in costs overruns
• Savings: Reducing cost overruns from $100,000 to $85,000 per project.
• Financial Impact: Savings of $15,000 per project across 10 projects annually over 3 years = $450,00

Total Savings: $450,000 over 3 years

ADDITIONAL BENEFITS

• Accurate Cost Tracking: Improves budget adherence and financial planning ensuring projects stay within budget.
• Improved Financial Decision-Making: Real-time insights lead to better strategies, minimizing financial risks.
• Increased Client Satisfaction: Financial accuracy builds client trust and reduces disputes over project costs.

COMMON DATA ENVIRONMENT AND DOCUMENT MANAGEMENT

USE CASE STORY

David, the IT manager of a large construction firm, was overwhelmed by the inefficiencies in managing project data and documents.  The firm relied on multiple systems and manual processes, leading to data silos, version control issues, and security risks.  Finding and retrieving documents was a time-consuming process, causing delays and frustration.  Important project documents and drawings were often lost or outdated, causing costly mistakes and rework.

Our ERP solution provided the perfect answer for David.

AM8ZE Common Data Environment module offers a centralized data repository, ensuring all project data is stored and managed in one place.  The Document Management module provides version control, access controls, and audit trails.  Management Dashboards monitor data usage and access patterns for enhanced security and compliance.

QUANTIFIED BENEFITS

• 30% reduction in data retrieval time
• Savings: Elimination of data retrieval time of 10 hours/week.
• Financial Impact: Savings of 10 hours/week *52 weeks/year *3 years* $20/hour = $31,200

Total Savings: $31,200 over 3 years

ADDITIONAL BENEFITS

• Enhanced Collaboration: Centralized data improves teamwork and reduces miscommunications.
• Data Security and Compliance: Robust controls reduce security risks and ensure compliance with industry standards.
• Increased Employee Satisfaction: Easier data management reduces frustration and improves productivity.

PROJECT COSTING AND INTER-DEPARTMENT BILLING

USE CASE STORY

Sophia, the financial controller at a large construction company, was struggling with accurately allocating project costs and managing inter-department billing.  The manual processes were error-prone and time-consuming, leading to disputes and delays in billing reconciliation.  This inefficiency was impacting the company’s financial performance and transparency, causing strain on cash flow and inter-department conflicts.

Our ERP solution transformed Sophia’s operations.

AM8ZE Project Costing module allocates costs accurately across projects, while the Inter-Department Billing module facilitates seamless billing between departments.  Management Dashboards track billing and financial performance in real-time.

QUANTIFIED BENEFITS

• 75% faster billing reconciliation

• Savings: Reducing billing reconciliation time from 8 hours/week to 2 hours/week.
• Financial Impact: Savings of 6 hours/week *52 weeks/year *3 years* $20/hour = $18,720

Total Savings: $18,720 over 3 years

ADDITIONAL BENEFITS

• Transparent Cost Allocation: Builds trust and clarity between departments.
• Streamlined Billing Processes: Reduces disputes and improves cash flow, ensuring smooth financial operations.
• Improved Financial Performance: Accurate billing enhances overall financial health and project profitability.

CUSTOMER AND SUPPLIER PORTALS

USE CASE STORY

Jake, the customer relations manager at a construction company, was facing challenges with keeping clients updated and suppliers engaged. The manual processes for client communication were time-consuming, and important updates often got lost in the mix.  Similarly, managing supplier relationships was becoming increasingly difficult due to the lack of a centralized communication system.

Our ERP solution changed the game for Jake.

AM8ZE Customer Portal allows clients to track project progress, view invoices and communicate directly with the project team.  AM8ZE Supplier Portal provides suppliers with access to RFQs, purchase orders, and payment status, streamlining communication and collaboration.

QUANTIFIED BENEFITS

• 50% reduction in client inquiry response time
• Savings: Reducing client inquiry response time from 4 hours/week to 2 hours/week.
• Financial Impact: Savings of 2 hours/week *52 weeks/year *3 years* $20/hour = $6,240

Total Savings: $6,240 over 3 years

ADDITIONAL BENEFITS

• Enhanced Client Engagement: Clients are more satisfied with real-time updates and direct communication.
• Improved Supplier Collaboration: Streamlined communication reduces delays and errors in procurement processes.
• Increased Client Satisfaction: Improved communication leads to higher client satisfaction and more referrals.

OVERALL QUANTIFIED BENEFITS FOR CONSTRUCTION COMPANY

Total Dollar Savings:

• Streamlining RFQ and Procurement Processes: $1,350,000
• Project Scheduling and Resource Allocation: $450,000
• Costing and Financial Integration: $450,000
• Common Data Environment and Document Management: $31,200
• Project Costing and Inter-Department Billing: $18,720
• Customer and Supplier Portals: $6,2040.

Total Saving: $2,306,160 over 3 years

ADDITIONAL BENEFITS

• Reduction in Errors: Significant reduction in manual errors across processes.
• Employee Satisfaction: Less repetitive work, streamlined processes, and empowerment.
• Repurposing Staff: Focus on high-value tasks and strategic initiatives.
• Increased Client Satisfaction: Enhanced experiences, transparency, and communication.
• Increased World of Mouth Referrals: Satisfied clients in the construction sector lead to more project opportunities and stronger industry reputation.