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Am8ze / USE CASE: TRANSFORMING AN ARCHITECTURAL FIRM THROUGH DIGITALIZATION

USE CASE: TRANSFORMING AN ARCHITECTURAL FIRM THROUGH DIGITALIZATION

 

Background 

 

Our client, a construction firm based in Singapore, handles a wide range of projects, from residential to commercial developments. To enhance operational efficiency, improve project management and ensure accurate financial tracking, the firm embarked on a comprehensive digitalization journey.

 

Pre-Digitalization Manual Processes

 

The firm relied heavily on manual project tagging and financial tracking, leading to inefficiencies and errors.

 

Project Tagging: Managing project tags and ensuring accurate data flow between project management and finance was challenging.

 

Real-Time Sync: Lack of real-time synchronization between the Project Management Module and the Finance Module caused delays and discrepancies.

 

Collaboration: Teams faced difficulties in collaborating effectively, with project documents often being outdated or inconsistent.

 

Post-Digitalization: Customized AM8ZE Construction Management Solution Suite Adoption

 

Common Data Environment: Implemented a centralized data repository where all data pipes are connected, facilitating real-time updates and ensuring a single source of truth for project documents.

 

Real-Time Sync: Seamless integration between the Project Management Module and the Finance Module, ensuring real-time synchronization and accurate data flow.

 

Project Tagging: Automated project tagging system to streamline project management and financial tracking.

 

Dashboards and Reports: Real-time dashboards and management reports accessible on the go, providing insights and enhancing decision-making.

 

Collaboration Tools: Enhanced collaboration among teams with a centralized platform for project documents, minimizing errors and ensuring consistency.

 

Accrual Accounting and Tranche Billing: Implemented accrual accounting and tranche billing to manage project fees and distribute changes across billing milestones accurately.

 

RPA for AR Reminders: Robotic Process Automation (RPA) for accounts receivable reminders and automated deadline notifications to team members.

 

Benefits Achieved

 

Productivity Savings

  •     Reduced administrative workload by 35% by automating project tagging and financial tracking.
  •     Teams can focus on design and project execution rather than manual updates.

 

Error Reduction

  •     65% fewer errors in project tagging, financial records and document management.
  •     Real-time synchronization and a single source of truth minimize discrepancies.

 

Enhanced Collaboration and Decision-Making

  • Improved collaboration among teams with real-time updates and consistent project documents.
  • Real-time dashboards and reports provide valuable insights for better decision-making.

 

By embracing digitalization, our client has transformed its operations, achieving significant efficiency gains, error reduction and improved collaboration. The firm now stands as a model for other construction firms seeking to enhance their processes through technology.

 

At AM8ZE, we understand the unique challenges faced by construction firms. We work with visionary entrepreneurs to build and scale their businesses. As a leading regional IT solutions provider, we have been accelerating the growth and expansion of businesses for over 15 years with our combined experience, expertise and proficiency in business management and operations.

 

Our team of skilled specialists is fully equipped with the relevant skillsets and know-how to provide a comprehensive and robust range of services, including the deployment of our comprehensive suite of ERP modules coupled with capabilities including but not limited to, Gen AI, Robotic Process Automation, Data Visualization and APIs to 3rd party solutions, complete with a localized suite of accounting and HR modules to streamline our clients’ unique operational workflows.